An email has become one of the primary means of communication. Although mediums like instant messaging, SMS and notification are quite popular forms of notification and communication, email is in a league on its own for official and formal communication. In today’s digital age, email has become an indispensable tool for businesses looking to streamline communication and enhance collaboration.

At its core, email is a simple yet incredibly powerful way of sending and receiving messages in real-time. However, the benefits of using email go far beyond just speedy communication. In fact, one of the primary business advantages of using email is the ability to communicate in English (en language), which can open up new opportunities and support global expansion. In this blog post, we’ll explore why en language is crucial for businesses today and how email can help drive success in the global marketplace.

The only issue with emails is that it is easy to get spanned, run out of storage, and have a messy email inbox. This makes it hard to filter out important emails, especially for an organization, with their email out in the open. What do you do then? 

You take help from Email Hosting Service providers. Email hosting in Nepal is the one that provides the service of storing, filtering, and managing the email for your business email. This service provider also makes it easier for your employees to have individual official email accounts for all business emails. 

What about branded Emails, then? 

This is even simpler. Branded emails are emails that all have the same overall brand, which in most cases are simply names of the company they work in or a string of letters representing their company.

Some of the best-known names in Branded Email Service are Microsoft 365, Google Workspace, and Zoho Workspace. All of these email hosting service providers have their niche service areas. For instance, Microsoft 365 provides its branded email service for every company that uses Microsoft apps. At the same time, Google Workspace is a well-known email hosting in Nepal that provides branded email services for anyone who uses cloud storage services and Google services.

One of the hardest aspects of branding is boosting the brand name. As an organization, this is an extremely difficult process since you need to run many marketing campaigns and tricks to make it well known among potential customers. 

The benefit of branded email is that you can spread your brand awareness as long as you maintain or form a formal contract with someone. You don’t even need to actively participate in the branding process. Since your email can be directly linked with your brand, you will subtly but surely spread its awareness each time you interact with a potential client or a customer.

Benefits of Branded Emails for Business

If you think that branded emails are just for show, you are wrong. While one aspect of benefits comes from the appeal behind a branded email, the other comes from the ease of use and functionality. 

Now that we know the basics let’s talk about some benefits of branded emails for business. 

1. Brand authority: branded email for business

As we said before, email is the primary means of formal communication. The only issue with this is that there are millions of email users, and it is extremely hard for your email to carry authority. Unless you are a big shot in the industry, your email is worthless. 

But what if your email ID is associated with the brand? Then naturally, your email gets some of the brand authority as well. While this does mean that authority depends on the brand’s popularity, it is still much better than an ordinary email. It shows that you have invested in the business domain name or are associated with a business that has done this.

In addition to the advantages mentioned previously, using email can also help establish brand authority for businesses. By creating branded email accounts, companies not only create a professional image, but also promote their brand with every email sent. This is because the recipient sees the business’s name and logo in the email address and email signature. Additionally, using a branded email account also ensures that emails are coming from a legitimate source, thereby fostering trust and credibility with customers. By taking advantage of this simple yet effective tool, businesses can easily establish themselves as trustworthy and professional in the eyes of their clients, while also reinforcing their brand identity.

2. Customer Care: Businesses use email to provide customer care and handle customer inquiries and complaints.

Email is an invaluable tool for businesses when it comes to providing customer care. Not only is it a cost-effective method of communication, but it also allows companies to handle customer inquiries and complaints with speed and efficiency. With almost instantaneous communication, companies can respond to customer needs and concerns in real-time, ensuring that they feel heard and valued. Additionally, emails provide a written documentation of communications, which is helpful for reviewing past conversations and keeping track of important details. By utilizing email for customer care, businesses can ensure that they are providing consistent and clear communication, which builds brand authority and fosters trust with their clients. Furthermore, mass emailing can be utilized to send updates, information, and promotions to customers, boosting marketing efforts and ultimately increasing business readiness. Overall, email is a powerful tool in the customer care arsenal, and businesses that use it effectively can reap the benefits of increased efficiency, productivity, and customer satisfaction.

3. Cost Effective: Email communication reduces shipping and mailing costs and is free aside from internet connection fees.

Email communication can have a significant impact on a business’s budget, thanks to its cost-effectiveness. Aside from paying for an internet connection, it’s free to send and receive emails, and there are no additional expenses for postage or shipping. This makes it a cheaper option than traditional mailing and shipping methods. Additionally, email communication reduces the time and costs associated with printing and paper-based communication. By using email, businesses can avoid the need for physical storage and transportation of documents. Moreover, email communication helps to streamline business operations, improving productivity and ultimately, reducing costs. In combination with its accessibility, efficiency, and clear documentation capabilities, email communication presents a cost-effective and valuable tool for businesses to communicate with clients, handle customer inquiries, and promote their services or products. By utilizing email communication, businesses can maximize their resources to support their growth and success.

4. Accessibility: Emails are often easily accessible and can be sent and received from anywhere with an internet connection.

Accessibility is one of the primary advantages of using email in business. With an internet connection, emails can be sent and received from anywhere, making it ideal for professionals who require constant communication while on the go. Additionally, email can be accessed from various devices, including mobile phones, computers, and tablets, further increasing its versatility. This feature is particularly useful for individuals who work remotely or in a team, as it provides a quick and easy way to stay connected. Overall, email’s accessibility helps increase efficiency and productivity, making it an essential tool for businesses today. When combined with its other benefits, such as cost-effectiveness, consistency, and organizational tools, email becomes an integral part of any successful business strategy.

5. Simplicity: Email is easy to use once your account is set up.

The simplicity of email is one of its greatest advantages, particularly once your account is set up. With just a few clicks, you can compose and send messages to one or multiple recipients, making it an efficient tool for business communication. Additionally, email can be used for customer care, marketing, and even organizing a business’s workflow through filters and folders. The ease of use also means that employees can quickly respond to inquiries, increasing productivity and efficiency. Furthermore, email, as a written communication tool, provides a record of past conversations that can be useful for referencing information in the future. Overall, email’s simplicity and versatility make it a crucial tool for businesses of all sizes looking to improve their communication and productivity.

6. Marketing: Email can be used for marketing and promotion of services and products by the company.

This benefit ties in with the previous one we mentioned. By using a branded email for business, you already have a distinct email that is easy to recognize. Anyone who sees your marketing campaign will come across your email, which also contains a brand mark. This essentially doubles your brand exposure and builds a subtle form of trust, which helps you in your marketing campaigns.

Email marketing remains a crucial component of business promotion and marketing strategies. According to research, email has the broadest reach of all the available channels for marketers and offers an impressive return on investment. Small businesses rely heavily on email to sell to prospects, boost referrals, upsell to current customers, and even re-engage customers. Email communication is cheaper compared to mainstream marketing channels as there are no print or postage costs involved. Businesses also use email to announce product launches, sales, and other promotions. It helps build credibility with the target audience and allows them to easily learn more about the products and services offered. Through email marketing, businesses can send personalized offers to specific customers they want to target. As an organizational tool, email can also be organized into folders and filters, making it easier to navigate and prioritize incoming messages. By leveraging the efficiency, accessibility, simplicity, and cost-effectiveness of email marketing, businesses can achieve their marketing goals and improve customer engagement and loyalty.

But what if you use Gmail for this?

If you use Gmail for this, you will first promote Gmail before your brand, and secondly, you will seem less trustworthy; not good for marketing campaigns.

7) Better information :Emails provide written documentation of communications, which can be helpful for reviewing past conversations and keeping track of important details.

If you have an email tightly associated with a domain name, the risk of cyber attack decreases by a wide margin. Since your email will be associated with a domain name, every benefit that your domain name gets from the host is automatically applied to your branded email. This includes data security as well. 

While emails are a small part of a business, they are a vault filled with sensitive information. If you do not use a branded email address, your email security will be a low priority. Security bots will first check for threats against the email host before threats against your brand. 

Email is a powerful tool for businesses that can help them keep track of important conversations and details. The written documentation provided by email is particularly useful for reviewing past conversations and referencing important information. This can be especially helpful for businesses that deal with a high volume of customer inquiries or have complex project management needs. In addition to providing clear and consistent communication within a company or with clients, email can be organized using filters and folders, making it easier to prioritize and navigate incoming messages. All of these advantages make email an essential tool for businesses looking to increase efficiency, productivity, and readiness.

8) Spam Filters: Email can be organized using filters and folders, making it easier to navigate and prioritize incoming messages.

Spam filters exist to detect suspicious-looking emails and protect a user from some form of free mail service. This is a decent default security measure. However, the only issue with this is that it can often filter out a legitimate business email from a free mail server. 

The thing with spam emails is that they often have the patterns of official emails but lack the authority- which is similar to a real business mail sent from a free mail service. However, all of this can be mitigated with a branded email address. Although the chances of your email being sent to the spam folder still exist, it is extremely low. So, using branded email increases the chances of your email being seen. 

In addition to the numerous business advantages of using email, organizational tools such as filters and folders can greatly improve efficiency and productivity when managing incoming messages. These tools allow for easy navigation and prioritization of important emails, ensuring that time-sensitive information is addressed promptly. By utilizing filters, users can automatically sort incoming messages into designated folders based on sender, subject line, or content, making it easier to quickly locate pertinent information. This not only saves time but also helps to reduce the likelihood of important emails being buried in an overflowing inbox. Overall, by taking advantage of these organizational tools, businesses can manage their emails more effectively, leading to increased productivity and improved communication with clients and colleagues.

Since your email can contain anything from an important message to product promotion, simply the mail being seen is an extremely good thing for you. 


Having a branded email for business outweighs the cost and effort. All you need to do is register with an email hosting service and create a brand for your branded email. Get a branded email for your business and boost your brand.